Privacy
and cookie policy
This is the privacy and cookie policy of
the vzw Koninklijke Maatschappij voor Dierkunde van Antwerpen, registered with
the Crossroad Bank for Enterprises with company number BE0407.186.105 and with
registered office in 2018 Antwerp, Koningin Astridplein 26 (“KMDA”).
This policy governs the processing of
personal data by the KMDA and the processing on the various websites of the
KMDA (“Websites”).
This privacy and cookie policy (“Policy”)
contains essential information on how personal data will be processed and the
use of Cookies on the website. This Policy governs all Websites, locations,
branches, applications, and other services managed by the KMDA.
This policy does not affect and must be
read in conjunction with all other conditions provided to you at any time (such
as subscription conditions, general terms and conditions, photography
conditions, etc.).
Considering the importance of this
Policy, the KMDA strongly recommends you study them carefully. By using the
Website, you declare that you have read, understood, and accepted this Policy.
By providing personal data on the Website and using the Website, you accept the
processing of this data as set out in this Policy.
Disclaimer
The KMDA cannot be held liable for any
inaccuracies or errors in the texts on the Websites.
If the Websites contain links to other
websites, the KMDA cannot be held responsible for the contents of these
websites, as the KMDA does not control or govern these external Websites.
Privacy
policy
1. Data protection legislation
The KMDA will comply with all applicable
data protection legislation, both national, European, and international, with
respect to all Personal Data received.
Personal Data will be considered “all
information about an identified or identifiable natural person. An
identifiable person is a natural person who can be directly or indirectly
identified using an identifier, such as a name, identification number, location
details, online identifier, or elements specific to that person's physical,
physiological, genetic, mental, economic, cultural, or social identity)” (“Personal
Data”).
This Policy does not apply to the data
you share through linked websites. If the KMDA creates a link to another
website, the privacy and cookie statement of the website in question must be
consulted to determine what happens with the Personal Data.
2. Purposes of the processing
KMDA will process all Personal Data you
provide for the following purposes based on the legal ground of “legitimate
interest”.
·
Processing data for purchases and
delivering products, e.g., entrance tickets, subscriptions, etc.
·
Processing registrations, including
registration forms and competition forms.
·
Responding to your inquiries, including
reservation forms, contact forms, competition forms, and application forms;
·
Responding to your job application (such
as an application form);
·
Tracking the required personal and
medical data when visiting a first aid station;
·
Creating a profile for purchases on the
Website;
·
Answering the email you send to the email
addresses listed on the Website;
·
Improving Website management and quality
through the use of cookies.
If you have given explicit permission for
this, your Personal Data will also be used for:
·
Processing your registration for our
newsletter;
·
Sending direct marketing, newsletters,
campaigns, and promotions;
·
Displaying personalised advertisements;
·
Analysing the pages visited on the
websites;
·
Sending invitations to our events.
You can revoke this permission at any
time by using the “unsubscribe” button in the newsletter or by contacting KMDA.
2.1
Information and marketing mails
KMDA may send informative marketing
communication, both online and offline, to the provided Personal Data.
Informative communication is designed to
keep you informed about important changes and practical information. These may
include changes related to events, parking options, pricing, and other
practical details.
Marketing communication aims to provide
you with commercial messages, discounts, invitations to events, and more.
You can always revoke your permission for marketing communication
by unsubscribing through the newsletter or by sending an email to privacy@kmda.org. KMDA will
consider the revocation of your permission from the moment it is received.
2.2
Cameras and footage
Security cameras have been
installed in all the KMDA locations for the purpose of security. These cameras
will always be labelled with the icons required by law. If you have any
questions about this, you can always contact camera@kmda.org.
Photographers may be present
at visits and events organised at a KMDA location and pictures and footage may
be taken. This footage will be captured during regular opening hours and
exhibits. If you object to the use of specific pictures or footage, please
submit your objections to privacy@kmda.org with a detailed description of the
relevant footage and its location of publication, providing the most accurate
information possible. The KMDA will take all necessary actions after receiving
the revocation or objection as soon as possible.
Any pictures taken will be
kept by the KMDA or the processors engaged by the KMDA for taking these
pictures.
3. Transferring personal data
The KMDA will not sell, rent
out, distribute, or otherwise make your Personal Data commercially available to
third parties, third countries, or international organisations, except when
there is a legal basis, like a payment platform.
The provided Personal Data
will only be processed by the KMDA in the context of the visit to parks or
buildings of the KMDA, the organisation or sponsoring of events, or
participation in events organised at the KMDA. In the case of events, selected
data will also be shared with the event organiser (first name, surname, and
email address). These Personal Data will only be transferred at the request of
the organiser.
The KMDA will not be liable
for the processing of Personal Data by the organiser in question but will
impose strict organisational and technical conditions on this processing. We
refer to the general terms and conditions of the organiser for the further processing
of the Personal Data by this party.
In case of promotional
campaigns and discounts (such as company discounts, employee discounts, and the
like), Personal Data may be shared with the organiser (such as the employer)
for identification purposes. These Personal Data will be shared at the organiser's
request, following a limited risk evaluation by the KMDA.
In case of restructuring
operations or a transfer of activities of the KMDA during which it
restructures, transfers, or ceases its company operations, or if the KMDA goes
bankrupt, your Personal Data may be shared with new entities or third parties.
The KMDA may need to disclose your Personal Data based on a court order or in
order to comply with laws or regulations. The KMDA will always reasonably
attempt to inform you in advance unless this is not permitted based on
statutory limitations.
4. Duration
of the processing
The KMDA will keep and process the
Personal Data for the time necessary to achieve the purposes of the processing
and for the contractual relationship between KMDA and yourself. The KMDA refers
to the subscription conditions, the general terms and conditions, and the
cookie policy set out below in this document for specific retention periods.
5. Security of Personal Data
The KMDA implements organisational and
technical measures to safeguard Personal Data against destruction, loss,
falsification, unauthorised access, or improper disclosure to third parties, or
any other non-permitted processing
The KMDA can never be held liable for any
direct or indirect damage arising from the incorrect or unlawful use of
Personal Data by any third party.
You are responsible for any use of the
Website from your computer, IP address, and identification details, as well as
for preventing the disclosure of your login credentials and code.
The KMDA provides its employees with
access to Personal Data to ensure a high level of service. An equal level of
security is guaranteed for this purpose.
6. Exercising right of data subjects
You always have the right to
exercise your data subject rights. These rights include accessing, improving,
limiting, supplementing, or removing your Personal Data. You can always contact
the KMDA at privacy@kmda.org to exercise
your rights.
Every individual always has
the right to unsubscribe from each marketing email without providing a reason.
If you wish to submit a complaint about a breach of
your Personal Data, you can always contact the Data Protection Officer of the
KMDA at dpo@kmda.org or the Data
Protection Authority at contact@apd-gba.be.
In order to prevent abuse, we
may ask you to adequately identify yourself when exercising your rights or
submitting a complaint.
Cookie
Policy
The KMDA makes use of cookies on its
Websites. A cookie is “a simple, small file placed in the browser of your
device by the server of a website when you visit a website”. (“Cookies”). The information stored in
this cookie can be sent back to the Website at a next visit and processed.
Cookies can be categorised into
functional, preference, analytical/statistical, and tracking cookies:
·
Essential
cookies: are necessary for the operation of the
website. The sole purpose of these cookies is to enable the operation of the
website and relaying communication.
·
Functional
cookies: are cookies that are not strictly
necessary for the operation of the website but that are desirable in order to
enhance the user experience.
·
Analytical/Statistical
cookies: are cookies that give insight into the
use of the website.
·
Marketing
cookies: are cookies used to monitor the
browsing behaviour of visitors in order to ensure that messages and
advertisements match recent search queries and websites visited.
When visiting the Website for the first
time, you will be asked whether you want to accept the various types of
cookies. Only the functional cookies necessary for the proper operation of the
website cannot be refused.
You can always change your cookie
settings or turn cookies off using a button at the bottom of this policy.
You can find an overview of the cookies
used here:
Category
|
Description
|
Third
party
|
Retention
|
Essential
|
Tracking cookie preferences
|
n/a
|
1 year
|
Essential
|
Managing session, shopping
basket
|
n/a
|
1 day
|
Functional
|
LinkedIn: tracking user
preferences
|
LinkedIn Ireland
|
1 year
|
Analytical
|
Google Analytics: analysing
the browsing behaviour of a visitor on the website
|
Google Ireland Ltd
|
400 days
|
Analytical
|
LinkedIn: statistic
overview across various sites
|
LinkedIn Ireland
|
1 month
|
Marketing
|
Google: Information for
displaying advertisements
|
Google Ireland Ltd
|
90 days
|
Marketing
|
Facebook: Information for
displaying advertisements
|
Meta Platforms Ireland Ltd
|
400 days
|
Marketing
|
YouTube: Information for
displaying advertisements
|
Google Ireland Ltd
|
180 days
|
Marketing
|
LinkedIn: Information for
displaying advertisements
|
LinkedIn Ireland
|
180 days
|
You can always manage the use of cookies
on our websites, both through our websites, the third parties, and through your
browser.
·
Making changes through the website: use
the “Managing cookies” button at the bottom of this Policy.
·
Making changes through the third parties:
· Google
Analytics: https://tools.google.com/dlpage/gaoptout
· Facebook: https://www.facebook.com/settings/?tab=ads
· Google
Ads: https://www.google.com/settings/ads/anonymous
· LinkedIn: https://www.linkedin.com/psettings/guest-controls
·
Making changes through your browser: this
differs per browser. If necessary, consult the help feature of your browser.
You can also find out how to remove previously saved cookies here.
You can find more information
about how to do this by visiting the following links:
· Firefox and Firefox (mobile)
· Chrome and Chrome (mobile)
· Safari and Safari (mobile)
· Microsoft Edge
Amendments
to this policy
If
amendments are made to our privacy and cookie policy, this will be published on
this website. Consult this Policy regularly, especially before providing
personal data.
This
Policy was last revised in October 2023.